LESSON 27 - Report Once and Report with Clarity

Welcome to Lessons From the Nonprofit Boardroom Blog, a 40-week journey through the new book, Lessons From the Nonprofit Boardroom, by Dan Busby and John Pearson. Each Wednesday, we're featuring a guest writer’s favorite snippet from the week's topic. Mike Pate is our guest blogger this week for the third of three lessons in "Part 8: Boardroom Worst Practices.”

LESSON 27 OF 40 - Report Once and Report with Clarity

Hearing the same report more than once is a “10” on the pain threshold!

THE BIG IDEA FROM THE BOOK: In Lesson 27, we’re reminded that the quality of your board meeting experiences rests largely on the quality and effectiveness of your board reporting.

MY FAVORITE INSIGHTS from Lesson 27, pages 136-139: 
• “Reporting once and reporting with clarity can keep the board out of the weeds and focused on the mission of the ministry.”
• “Consider submitting committee reports to the board only if there is a potential action being recommended…”
• “For every detailed report, there should be an executive summary…”

MY COLOR COMMENTARY:
One of the most frequent questions I hear from CEOs and board chairs is “how do we engage and keep great board members?” And one of the biggest complaints I hear from current board members is “meetings are tedious and dull.” Is it just possible that these two issues are closely linked?  

If you want to engage and keep great people on your board, don’t torture them with boring and redundant reporting. Few things make a meeting feel more irrelevant faster than long, overly detailed reporting. 

I’ve heard it said, (perhaps it was me that said this…) “There are few things in life worse than a bad meeting, and actually few things better than a great meeting!” The quality and clarity of your board reporting will go a long way to improving the engagement, and ultimately the effectiveness, of your board meetings!  

THIS WEEK’S QUOTES & COMMENTARY BY MIKE PATE:

Mike Pate serves as Executive Director of Camping for Transformation Ministries. He oversees five entities including three Christian camps and two outdoor education LLCs.  Mike has served as a coach with the Murdock Trust Board Leadership and Development Program and currently presides as chairman of the board for Christian Community Credit Union. He is also a Certified Canfield Trainer with the Jack Canfield Training Group.

TO-DO TODAY: 
• Consider using a one-page board meeting evaluation form after each meeting to gauge the satisfaction level of your board.
• If you don’t already, provide a brief “executive summary” for every detailed board report that highlights the most salient information. 

NEXT WEDNESDAY:
On May 30, 2018, watch for Jerry White's commentary on Lesson 28, "Slow Down and Wait on God. 'He does not bestow his gifts on the casual or hasty.'"

Subscribe to this blog by submitting your email (just above the date/day). Visit the Lessons From the Nonprofit Boardroom webpage and order extra copies for your board members.

ORDER THE BOOK

LESSON 2 – Ask the Gold Standard Question

Welcome to Lessons From the Nonprofit Boardroom Blog, a 40-week journey through the new book, Lessons From the Nonprofit Boardroom, by Dan Busby and John Pearson. Each Wednesday, we're featuring a guest writer’s favorite snippet from the week's topic. Tim McDermott is our guest blogger this week.




LESSON 2 OF 40 - Ask the Gold Standard Question 
A “Pruning Moment” Can Improve Your Board Meetings

THE BIG IDEA FROM THE BOOK: In Lesson 2, we are challenged to see if our board is engaged at board meetings. If they own the ministry’s vision, and are engaged, they will want to make the board meeting time more productive. This process is called pruning.

MY FAVORITE INSIGHTS from Lesson 2, pages 6-9: 
• The authors’ favorite engagement question: What causes you to reflect, “That was a great board meeting today!”?
• “Imagine if your board had frequent moments characterized by deep joy, strategic issues, spiritual insight and waiting for God to speak?”
• Stop doing the things that don’t engage your board.  Henry Cloud says “If we own it, we have to prune.  If we don’t, we have decided to own the other vision, the one we called average.” 

MY COLOR COMMENTARY:
Several years ago, we noticed we were having a difficult time getting board members to attend committee meetings. Don’t get me wrong. We had a great board—they just weren’t coming and had great “reasons” why they couldn’t. Through some anonymous surveys of the board, we learned that they felt they weren’t contributing at the meetings. They were coming just to hear reports and vote yes (or unlikely no).  

The only meeting that was well attended was the Strategy Committee, because that is where they could contribute and they felt valued.  So we changed our committee and board agenda to be more issue-based. Rather than reading a report, we presented issues we were facing, ups and downs, and challenges.  The end result—the board is more engaged and attendance is up! 

THIS WEEK’S QUOTES & COMMENTARY BY TIM McDERMOTT:

Tim McDermott is the President/General Manager of KSBJ in Houston, Texas and NGEN Radio. The radio stations reach over one million people a week in Houston making it the largest non-commercial radio station in the world.  The station has been honored with many Station of the Year Awards from NRB and CMB and has been named a Best Christian Workplace. Besides reaching the local community of Houston through music, a large prayer ministry and events, KSBJ also actively mentors Christian music radio stations around the world so they can actively reach their communities for Christ.  Tim has served on many national broadcasting boards and is also a CPA and has served as a Field Reviewer for ECFA for several years.  

TO-DO TODAY: 
• In addition to the board, ask my senior leaders how we can prune our staff meetings.
• Follow up with board members individually to make sure their voices are being heard.
• Ask other CEOs if they have learned successful ways to better engage their boards.

Subscribe to this blog by submitting your email (just above the date/day). Visit the Lessons From the Nonprofit Boardroom webpage and order extra copies for your board members.

ORDER THE BOOK